The UC Davis Policy and Procedure Manual Chapter 350 Section 70, Movement of University Property, provides authorization for the movement or removal of university property via a convenient form that is carried by the person moving the property. 

The policy states: "Persons moving or removing University property must carry written authorization to do so, except employees who have duties that normally involve moving or removing University property during their regular working hours (e.g., Storehouse/Receiving Department, ARM--Facilities Management, UCDMC Moving Crew, or others whose normal duties involve moving University property)." 

The form can be found at http://accounting.ucdavis.edu/forms/index.cfm?opt=2 

This form should be filled out by the department and carried by the authorized individual moving the property.