When renting vehicles through the UC contracted car rental agencies Hertz or National/Enterprise, please remember to use the university 'discount codes' noted below in order to obtain the lowest rental rate which includes LDW at no additional cost in the Continental US. If travelers do use Hertz or National/Enterprise in the Continental US and request LDW insurance, this is not a reimbursable expense, however for foreign travel, the LDW insurance will be reimbursed as foreign car rental agencies do not always offer the same insurance coverage as in the US.
Other additional insurance such as Road Side Assistance, Personal Accidental Insurance and Supplemental Liability is not reimbursable for any traveler with any car rental agency. This information can be found in detail on our website travel.ucdavis.edu under surface travel.
UC travelers can sign up for the annual clubs for both Hertz and National/Enterprise and the $60 annual fee is waived. The club travelers are allowed upgrades to intermediate cars for free. Sign up for these club programs through the car rental links at http://afs.ucdavis.edu/our_services/travel-e-entertainment/travel/car-agreements-ucd.html . When utilizing the contracts and free upgrades, and travel reports are processed, the traveler can notate a 'free upgrade' was chosen, which meets the G-28 Travel Policy ground transportation compliance policies.
Hertz: UCD ID 72104 UCDMC ID 437693
National: UCD ID 5007819 UCDMC ID 5026028
Enterprise UCD ID XZ30CO1 UCDMC ID XZ30C02
Travel Policies: http://afs.ucdavis.edu/our_services/travel-e-entertainment/policies/index.html
Car Rental Agreements: http://afs.ucdavis.edu/our_services/travel-e-entertainment/travel/car-agreements-ucd.html